Administrative Assistant

West Fargo Public Schools   West Fargo, ND   Full-time     Administration / Clerical
Posted on January 12, 2023
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Administrative Assistant - Brooks Harbor Elementary - West Fargo Public Schools
TERM: 10-month position, Monday - Friday, 7:15 AM- 3:15 PM

SUMMARY: Provide administrative office support to administration, staff, students, parents, and the school community by implementing district procedures, policies, and systems.

Essential Duties & Responsibilities: (Other duties may be assigned)
Prepare, copy and distribute notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters
Assist in planning and scheduling school events and activities
Assist in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance
Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office
Assist in maintaining inventory of supplies and materials
Assist visitors to the office, including students, parents, and substitutes teachers/paraprofessionals
Answer telephone calls and provide information and assistance to callers
Distribute incoming mail appropriately and send outgoing mail
Evaluate situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution
Register new students, ensure forms are complete, obtain transcripts and other documentation as needed, and enter data into computer system regarding enrollment and student records
Respond to inquiries from students, parents and employees, provide information, facilitate communication among parties and provide direction
Perform other related duties as assigned, for the purpose of ensuring the efficient and effective functioning of the school

QUALIFICATIONS:
High School Diploma or General Education Degree (GED)
Ability to develop positive working relationships with colleagues, students, parents and the school community
Excellent computer skills
Highly efficient and self-motivated
Reliable and dependable attendance
Ability to maintain composure in stressful situations and with multiple interruptions
Associate degree in office administration preferred
Previous office experience preferred
Prior experience working in an elementary school preferred

SALARY: Minimum of $17.90/hour-$20.58/hour based on experience, plus excellent benefits, following the 2022-2023 Classified Support Staff Salary Schedule.

DEADLINE: Until filled

The West Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on an individual's race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other status protected by law. External applicants are eligible for ND Veteran's Preference: North Dakota veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a form DD214, and if claiming disabled veteran's status, a current letter of disability. West Fargo Public Schools is committed to diversity, equity, and inclusivity in all hiring and employment practices. Applicants who incorporate a holistic perspective and a commitment to inclusion are encouraged to apply.